Can I ship my exhibit boxes to the Marriott Virginia Beach Oceanfront Hotel?

Yes.  The Marriott agrees to receive and store your packages up to 72 hours prior to any event.  However, due to limited storage space, they request that shipments do not arrive earlier than 72 hours prior to the event.  You must notify the hotel of any packages being mailed.  Please see the hotel Electrical & Shipping Request Form on the Vendor Information webpage for detailed directions and the Shipping Request Form with current rates.

Can I ship my exhibit boxes to the Marriott Virginia Beach Oceanfront Hotel?

Yes.  The Marriott agrees to receive and store your packages up to 72 hours prior to any event.  However, due to limited storage space, they request that shipments do not arrive earlier than 72 hours prior to the event.  You must notify the hotel of any packages being mailed.  Please see the hotel Electrical & Shipping Request Form on the Vendor Information webpage for detailed directions and the Shipping Request Form with current rates.

When conference is completed, how do I ship my boxes back out?

Exhibitors are responsible for their own labels and packaging to ship out any boxes after the conference. The hotel asks that you call the service carrier that will be picking up your package, so they are aware to collect your package when picking up all shipments from the hotel. Find a hotel associate upon completion of the conference to ensure your package is taken to security for proper shipping.

What are the space allocations for exhibitors?

Each table is 6’ x 2.5’. Only one table per vendor is available and space is EXTREMELY limited. Tabletop displays work the best for this location. Please ensure that you do not bring a large exhibit display that will not fit in your allocated space.

What if I need electricity for my booth?

Electricity cost is included with the cost of your booth. Please let VGFOA Executive Secretary, Kara Rothman, krothman@valocalfinance.org know if you require electricity.

What is the schedule for exhibitors?

You can begin setting up exhibits at 8:30am on Wednesday, May 3, 2023. All exhibits must be broken down by 1pm on Friday, May 5, 2023.

Will there be an exhibitor drawing?

Yes. The exhibitor drawing may be held during Thursday evening’s reception. Participants can come by your exhibit table to drop off a business card in a container that you provide. Typically, you will draw the winner during the reception and present it to the individual.

What is the “Meet the Exhibitors” Contest?

This contest is a way to increase the connection between the conference attendees and the exhibitors that assist in supporting the conference. Each non-vendor attendee will receive a “Meet the Exhibitors” (ME) Form in their registration packet. Each exhibitor will receive a stamp and an ink pad. 

Rules are detailed below:

1. Each attendee should visit the exhibitor booths during the conference breaks. NO stamps can be obtained prior to the start of the conference at 1pm.

2. The exhibitors have stamps to mark the ME Forms in a designated place (very similar to a BINGO form).

3. After the attendees have collected as many stamps as possible, they will return the ME Form to a designated place.

4. Prizes (which are sponsored) will be awarded at the Thursday night reception (or another time to be announced) to the attendee(s) with the most stamps on their ME Form.

5. In case of a tie, a VGFOA representative will draw the winners from the tied individuals.

Who is my VGFOA contact?

Your contact is Marion Serfass. She is the Associate Membership Relations/Services Chairperson and is a member of the VGFOA Board. She can be reached at mserfass@viennava.gov. You are also welcome to reach out to Kara Rothman, VGFOA Executive Secretary, with any questions regarding the website, registering, etc.  Kara can be reached at krothman@valocalfinance.org or 804-249-4525.