Virginia Government Finance Officers' Association
2012 Spring Conference - Virginia Beach, VA
May 23-25, 2012
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 2012 Spring Conference - Sponsor and Exhibitor Information

Registration is now open for Sponsors and Exhibitors at the Spring Conference. Similar to the 2011 Fall Conference, VGFOA's sponsorship opportunities include advertising in the conference program. Complete details on registering as a sponsor or exhibitor are listed below and additional information is located in the following links:

Sponsorship Information

Exhibitor Information

Hilton Overall Floor Plan

Exhibitor Location Diagram

Hilton Electrical & Shipping Request Form


How to Register Online for a Sponsorship/Exhibit Booth:

If you are interested in exhibiting at the Conference, please print out the Exhibitor Location Diagram as a reference when registering for your exhibit space.

Once you have reviewed the information on this page and are ready to register your organization as a Sponsor or Exhibitor, click on the Sponsor/Exhibitor Registration link located on the left menu bar of this page.

In order to register for an exhibit booth or sponsorship for the Spring Conference, you must be listed as the primary contact for your organization. If you are not already listed as the primary contact, please contact the VGFOA Administration.

Once you are listed as the primary contact, log in with your email address and password. After you log in, you will be at the 'VGFOA Member Services' page.

Click the 'Membership and Register' tab on the left side of your screen. Select your organization to 'shop for' in the drop-down box and click 'Go to Shopping'.

You may then scroll down and select the Exhibit Booth or Sponsorship of your choice.

Please note: All sponsorships are titled as 'Booth: Sponsorship Item' (example - Booth: Thurs AM Break). We're using the Exhibit Booth registration system in order to accept sponsorships online - just ignore the term 'booth' if you are registering as a sponsor. Exhibit booths are not included in your sponsorship fee unless you are sponsoring an event for $3,000 or more (see Sponsorship Information above).

How to Register Your Attendees:

All sponsorships of $500 or more and all exhibit fees include one free attendee. Additional attendees are $150 each.

In order to register your sponsor/exhibitor attendees, first purchase your exhibit booth or sponsorship. Once payment has been made, please contact Caitlin Farrell, VGFOA Administration, at cfarrell@vgfoa.org, and provide a list of your attendees, including their names, email address and any dietary restrictions. At that time, we will confirm your sponsorship/exhibit booth purchase and register your attendees at the discounted rate. If you only have a preliminary list of your conference attendees, you may still submit their information as substitution may be done at any time.

How to Make Hotel Reservations:

Once your attendees are registered for the conference, they will each receive a confirmation email with further instructions on how to proceed with hotel reservations.

Registration for the conference must be completed prior to making hotel reservations.

Additional Information Needed:

If you did not sponsor or exhibit at either the 2011 Spring or Fall Conference, or if you have an updated logo or description, you will need to submit the following information in order to be included in the conference materials and the VGFOA website:

1. Company logo in JPG, GIF or PNG format

2. A brief company description

Please submit this information to cfarrell@vgfoa.org

Deadlines:

In order for your company logo and description to be included in the conference program, please submit these items by April 24th.

The deadline for submitting conference program advertisements is also April 24th.

For questions regarding conference exhibit or sponsorship registration, please contact VGFOA at vgfoa@vgfoa.org or (804) 249-4525.

For questions regarding exhibits or sponsorships, please contact Terrie Pyeatt, Associate Membership Relations Chair, at (757) 263-1282 or Terrie.Pyeatt@vbschools.com


Thank you for your support of the VGFOA.  We look forward to seeing you in Virginia Beach!