Virginia Government Finance Officers' Association

2017 Spring Conference - Virginia Beach, VA
May 10 - 12, 2017

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 2017 Spring Conference - Sponsor and Exhibitor Information

Registration is now open for 2017 Spring Conference Sponsors and Exhibitors. Complete details on registering as a sponsor or exhibitor are listed below and additional information is located in the following links.

Please read through the below information before attempting to register for your sponsorship or exhibit booth of choice.

Note: Vendor attendee registration is completed via email request after registering for your sponsorship or exhibit booth of choice.

Information on 2017 Spring Conference Sponsorships

Information on 2017 Spring Conference Exhibit Booths

Exhibit Booth Location Diagram

Hilton Overall Floor Plan

Hilton Exhibitor Electrical Request Form

Hilton Exhibitor Shipping & Receiving Request Form

Vendor Frequently Asked Questions

VGFOA Vendor Cancellation and Collection Policy

How to Register Online for a Sponsorship/Exhibit Booth:

Note: In order to register online for an exhibit booth or sponsorship, you must be listed as the primary contact for your organization. If you are not already listed as the primary contact, please contact the VGFOA Program Administrator at vgfoa@valocalfinance.org.

1. Once you are listed as the primary contact for your organization, log in with your email address and password. After logging in, you will be at the 'VGFOA Member Services' page.

 

2. Click the 'Membership and Register' tab on the left side of the 'VGFOA Member Services' page.

 

3. Select your organization to 'shop for' in the drop-down box and click 'Go to Shopping'.

4. You may then scroll down and select either 2017 Spring Conference - Exhibit Booths or 2017 Spring Conference - Sponsorship. The next screen will have the listing of available exhibit booths or sponsorships for you to choose from. After you select the booth or sponsorship, continue to register and check-out by following the prompts on the screen.

 

Please note:  All sponsorships are titled as 'Booth: Sponsorship Item' (example - Booth: Thurs AM Break). We're using the Exhibit Booth registration system in order to accept sponsorships online - just ignore the term 'booth' if you are registering as a sponsor. Exhibit booths are not included in your sponsorship fee unless you are sponsoring an event for $3,000 or more (see Sponsorship Information above).

How to Register Your Attendees:

Pricing: All sponsorships greater than $500 and all exhibit fees include one free attendee (limit 1 free attendee per vendor). Additional attendees are $150 each.

In order to register your sponsor/exhibitor attendees, first purchase your exhibit booth or sponsorship. Once payment has been made, please contact VGFOA Administration at vgfoa@valocalfinance.org and provide a list of your attendees, including their names, email address and any dietary restrictions.

How to Make Hotel Reservations:

Once your attendees are registered for the conference, they will each receive a confirmation email with further instructions on how to proceed with hotel reservations.

Registration for the conference must be completed prior to making hotel reservations.

Additional Information Needed:

If your organization has not sponsored or exhibited in the past year, or if you have an updated logo or description, you will need to submit the following information in order to be included in the conference materials and the VGFOA website:

1. Company logo in JPG, GIF or PNG format

2. A brief company description

Deadlines:

In order for your company logo and description to be included in the conference program, please submit these items by Monday, April 3rd.

The deadline for submitting conference program advertisements is also Monday, April 3rd.

 

For questions regarding exhibits or sponsorships, please contact Aaron McCoy, Associate Membership Relations Chair, at (757) 385-8692 or amccoy@vbso.net.

Thank you for your support of the VGFOA.  We look forward to seeing you in Virginia Beach!