Virginia Government Finance Officers' Association
2013 Spring Conference - Virginia Beach, VA
May 22-24, 2013
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Sponsorship/Exhibit Booth Registration
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 2013 Spring Conference - Sponsor and Exhibitor Information

Registration is now open for 2013 Spring Conference Sponsors and Exhibitors. Complete details on registering as a sponsor or exhibitor are listed below and additional information is located in the following links.

Please read through the below information before attempting to register for your sponsorship or exhibit booth of choice.

Note: Vendor attendee registration is completed via email request after registering for your sponsorship or exhibit booth of choice.

Information on 2013 Spring Conference Sponsorships

Information on 2013 Spring Conference Exhibit Booths

Exhibit Booth Location Diagram

Hilton Overall Floor Plan

Hilton Exhibitor Electrical & Shipping Requests Form

Vendor Frequently Asked Questions

VGFOA Vendor Cancellation and Collection Policy

How to Register Online for a Sponsorship/Exhibit Booth:

Note: In order to register online for an exhibit booth or sponsorship, you must be listed as the primary contact for your organization. If you are not already listed as the primary contact, please contact the VGFOA Program Administrator at cfarrell@vgfoa.org.

1. Once you are listed as the primary contact for your organization, log in with your email address and password. After logging in, you will be at the 'VGFOA Member Services' page.

2. Click the 'Membership and Register' tab on the left side of the 'VGFOA Member Services' page.

3. Select your organization to 'shop for' in the drop-down box and click 'Go to Shopping'.

4. You may then scroll down and select either 2013 Spring Conference - Exhibit Booths or 2013 Spring Conference - Sponsorship. The next screen will have the listing of available exhibit booths or sponsorships for you to choose from. After you select the booth or sponsorship, continue to register and check-out by following the prompts on the screen.

Please note:  All sponsorships are titled as 'Booth: Sponsorship Item' (example - Booth: Thurs AM Break). We're using the Exhibit Booth registration system in order to accept sponsorships online - just ignore the term 'booth' if you are registering as a sponsor. Exhibit booths are not included in your sponsorship fee unless you are sponsoring an event for $3,000 or more (see Sponsorship Information above).

Having trouble registering for your Exhibit Booth or Sponsorship? In addition to registering online, you may also email Caitlin Farrell at cfarrell@vgfoa.org to be registered for the exhibit booth or sponsorship of choice.

How to Register Your Attendees:

Pricing: All sponsorships greater than $500 and all exhibit fees include one free attendee (limit 1 free attendee per vendor). Additional attendees are $150 each.

In order to register your sponsor/exhibitor attendees, first purchase your exhibit booth or sponsorship. Once payment has been made, please contact Caitlin Farrell, VGFOA Administration, at cfarrell@vgfoa.org, and provide a list of your attendees, including their names, email address and any dietary restrictions.

At that time, we will confirm your sponsorship/exhibit booth purchase and register your attendees at the discounted rate. If you only have a preliminary list of your conference attendees, you may still submit their information as substitution may be done at any time.

How to Make Hotel Reservations:

Once your attendees are registered for the conference, they will each receive a confirmation email with further instructions on how to proceed with hotel reservations.

Registration for the conference must be completed prior to making hotel reservations.

Additional Information Needed:

If your organization has not sponsored or exhibited in the past year, or if you have an updated logo or description, you will need to submit the following information in order to be included in the conference materials and the VGFOA website:

1. Company logo in JPG, GIF or PNG format

2. A brief company description

Deadlines:

In order for your company logo and description to be included in the conference program, please submit these items by Friday, April 19th.

The deadline for submitting conference program advertisements is also Friday, April 19th.

For questions regarding conference exhibit or sponsorship registration, please contact VGFOA at cfarrell@vgfoa.org or (804) 249-4525.

For questions regarding exhibits or sponsorships, please contact Terrie Pyeatt, Associate Membership Relations Chair, at (757) 263-1282 or Terrie.Pyeatt@vbschools.com


Thank you for your support of the VGFOA.  We look forward to seeing you in Virginia Beach!