Registration is now
open for 2013 Spring Conference Sponsors and
Exhibitors. Complete details on registering
as a sponsor or exhibitor are listed below
and additional information is located in the
Please read through the below
information before attempting to register for your
sponsorship or exhibit booth of choice.
attendee registration is completed via email
registering for your sponsorship or exhibit
booth of choice.
Information on 2013
Spring Conference Sponsorships
on 2013 Spring Conference Exhibit
Exhibit Booth Location Diagram
Hilton Overall Floor Plan
Hilton Exhibitor Electrical & Shipping
Vendor Frequently Asked Questions
Cancellation and Collection Policy
How to Register Online for a
In order to register
online for an exhibit booth or sponsorship,
you must be listed as the primary contact
for your organization. If you are not
already listed as the primary contact,
please contact the VGFOA Program Administrator at
you are listed as the primary contact for
in with your email address and password.
After logging in, you will be at the 'VGFOA
Member Services' page.
Click the 'Membership and Register' tab on
the left side of the 'VGFOA Member Services'
3. Select your
organization to 'shop for' in the drop-down
box and click 'Go to Shopping'.
4. You may then scroll down and select
either 2013 Spring Conference -
Exhibit Booths or 2013 Spring Conference - Sponsorship.
The next screen will have the listing of
available exhibit booths or sponsorships for
you to choose from.
After you select the booth or sponsorship,
continue to register and check-out by
following the prompts on the screen.
Please note: All
sponsorships are titled as 'Booth:
Sponsorship Item' (example - Booth: Thurs AM
Break). We're using the Exhibit Booth
registration system in order to accept
sponsorships online - just ignore the term
'booth' if you are registering as a sponsor.
Exhibit booths are not included in your
sponsorship fee unless you are sponsoring an
event for $3,000 or more (see Sponsorship
Having trouble registering for your
Exhibit Booth or Sponsorship? In addition to
registering online, you may also email
Caitlin Farrell at
to be registered for the exhibit booth or
sponsorship of choice.
How to Register Your Attendees:
sponsorships greater than $500 and all exhibit fees include
one free attendee (limit 1 free attendee per
vendor). Additional attendees are
order to register your sponsor/exhibitor
attendees, first purchase your exhibit booth
or sponsorship. Once payment has been made,
please contact Caitlin Farrell, VGFOA
email@example.com, and provide
a list of your attendees, including their
names, email address and any dietary
At that time, we will confirm
your sponsorship/exhibit booth purchase and
register your attendees at the discounted
rate. If you only have a preliminary list of
your conference attendees, you may still
submit their information as substitution may
be done at any time.
How to Make Hotel Reservations:
your attendees are registered for the
conference, they will each receive a
confirmation email with further instructions
on how to proceed with hotel reservations.
Registration for the conference must be
completed prior to making hotel
Additional Information Needed:
your organization has not sponsored or
exhibited in the past year, or if you
have an updated logo or description, you
will need to submit the following
information in order to be included in the
conference materials and the VGFOA website:
Company logo in JPG, GIF or PNG format
brief company description
order for your company logo and description
to be included in the conference program,
please submit these items by
Friday, April 19th.
deadline for submitting conference program
advertisements is also Friday, April 19th.
questions regarding conference exhibit or
sponsorship registration, please contact
firstname.lastname@example.org or (804)
questions regarding exhibits or
sponsorships, please contact Terrie Pyeatt,
Associate Membership Relations Chair, at
(757) 263-1282 or